Tenacre is looking for an Assistant Business Manager with experience to work in a collegial atmosphere, on either a part-time or full-time basis, depending upon qualifications. We are looking for a person with a good sense of humor to handle: (i) accounting including general ledger journal entries, preparation of financial reports and year end audit work, in a fund accounting environment; (ii) accounts payable and check processing; (iii) bank and investment account, and FSA/HRA reconciliations; (iv) ordering and purchasing supplies; (v) facilities rentals; and other related work as required. Excellent benefits; salary commensurate with experience and either part-time or full-time status. Please do not call. Please send your information to: Rod Fletcher, Director of Finance & Operations, Tenacre Country Day School, 78 Benvenue Street, Wellesley, MA 02482, or rod_fletcher@tenacrecds.org, or fax 781 237 7057. Tenacre is an equal opportunity employer.

ASSISTANT BUSINESS MANAGER: 40 hours per week; Exempt position

Reports to: Director of Finance & Operations

Summary: Responsible for general ledger, journal entries and preparation of financial reports; accounts payable from entering data to running reports and monitoring accounts; ordering and purchasing supplies and stationary; managing facilities rentals and third party contract cleaning co; other related work as required.

Essential Duties and Responsibilities (other duties may be assigned) include the following: Responsible for all accounting, assists with development and preparation of all Business Office financial reports; works with BlackBaud accounting and A/P software, manages the chart of accounts, and prepares reports and maintains records on A/P, the endowment, restricted accounts, PPRRSM, inventory, fixed assets, depreciation among others; will be the primary manager for the reworking of the chart of accounts. Responsible for accounts payable; enters new vendors and invoices on computer, obtains approvals for payment and schedules payments; verifies information and runs checks; posts to General Ledger and runs reports; monitors specific expense accounts and prepares reports for Director of Finance & Operations. Responsible for purchasing supplies including issuing purchase orders, ordering supplies, processing orders, verifying receipt and resolving problems. Reconciles assigned bank & investment accounts and general ledger accounts; reconciles the School’s FSA and HRA accounts; prepares any related general ledger journal entries and posts all Business Office journal entries into the accounting system; maintains records and prepares reports for Director of Finance & Operations on assigned items. Assists with the annual audit and schedules, with responsibility for Funds, including Operating 01, Endowment 04, Plant 06 and Restricted 09, including A/P, fixed assets and depreciation schedules; performs related and other audit work as required. Handles the facilities rentals to third parties, including contracts, insurance & invoices. Oversees the School store inventory, including the accounting and physical inventory. Provides backup for Accounts Receivable and Payroll, training to be provided. Performs related work and/or other work as required, at the discretion of the Director of Finance & Operations.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform these essential duties as well as the physical requirements. This list is intended to be illustrative, but not exhaustive. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job, unless those accommodations would impose an undue hardship on the School.

Education/Experience: To perform this job successfully, an individual must have a college education or advanced degree, supplemented by courses and/or experience in bookkeeping/accounting, purchasing, accounts payable, and experience with computers. Special Knowledge, Abilities, and Skills Knowledge of bookkeeping, cash account reconciliations, office practices and procedures, coupled with a working knowledge of computer systems, spreadsheets and word processing programs, as well as office machines, are required, as well as experience with fund accounting. Experience with BlackBaud accounting software is highly desirable. Ability to communicate articulately and effectively with a wide variety of people. Ability to organize the workload and to set appropriate priorities while coping with the pressure of frequent interruptions. Must have excellent attention to detail, a strong sense of teamwork and a sense of humor.

Judgment and Complexity: Work is performed under the general supervision of the Director of Finance & Operations following a wide range of procedures which require judgment and initiative. Duties allow latitude in choice of action and initiative in determining needs and implementing improved methods and procedures. Position requires adaptability, flexibility and superior organizational ability and individual will prepare a variety of regular reports for review by the Director of Finance & Operations.

Personal Contacts: Work involves constant contact with other members of the school staff, as well as students and parents. Work also involves frequent contacts with vendors and contractors, in-person and by phone, generally of a routine nature for the purpose of obtaining necessary supplies and equipment. Position requires courtesy, tact, and discretion where improper handling may adversely affect the School’s image.

Physical Requirements and Work Environment: The physical requirements and work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job, unless those accommodations would impose an undue hardship upon the School. Work involves keyboarding, typing, filing, distributing supplies and use of office equipment. The employee regularly works in a busy environment with many interruptions. The noise level in the work environment is usually moderate. The employee has to ascend and descend stairs.

Tenacre Country Day School seeks an experienced, dynamic Development Officer to join the development team. The Officer will help Tenacre prepare for a comprehensive capital campaign and support the Development program, with an emphasis on building an alumni association. The Development Officer will provide strategic direction and tactical execution for the campaign and developing an alumni program. The ideal candidate will have a proven track record in securing major gifts and will be proficient and highly effective in constituency relations efforts. This person will be working with a small development team and will need to provide support in school-wide events, general development office work, annual giving and other projects as they arise. The position is full time and reports to the Director of Development.

Campaign Responsibilities:
• Manage a portfolio of 50+ prospects with a primary focus on securing gifts of $5,000-$100,000
• Assist with all aspects of campaign tactical execution, including ongoing campaign planning and management of the campaign calendar and budget
• Coordinate campaign cultivation activities
• Help to define, recruit, manage, and support the campaign volunteer organization
• Oversee the campaign prospecting program (prospect identification and qualification)
• Oversee all aspects of preparation for, execution of, and required follow-up to campaign solicitation activity, including gift processing, acknowledgment, and accounting
• Help to design and implement the campaign communications program
• Employ database to manage and document campaign activities and produce reports & other materials
• Create and maintains hard-copy and digital files, etc. to ensure campaign record-keeping

Alumni Association Responsibilities:
Create an alumni association that will enhance and foster relations with Tenacre’s alumni.
• Create and implement a strategic plan
• Develop and facilitate programs to engage alumni with the school
• Bolster use of electronic and social media to improve communication and connections with alumni
• Meet with alumni to enhance relationships and strengthen philanthropic support of Tenacre
• Coordinate alumni and reunion programs
• Solicit alumni to increase participation in Annual Fund

Qualifications:
• Bachelor's degree
• Minimum of 3-5 years of development experience
• Experience in face-to-face solicitations of prospects
• Ability to work manage and work efficiently with volunteers
• Experience with donor information databases (Raiser’s Edge, Sage or InResonance)
• Proficiency with MS Office Suite (Word, Excel, PowerPoint)
• Excellent written and oral skills a must
• Ability to maintain the highest level of integrity and confidentiality in all of the above work
• Familiarity with institutional mission and a desire to become part of the community
• Strong interpersonal skills and a desire to engage with and enjoy work with various stakeholders
• Excellent planning and organizational skills, evidence of reliable “self-starter” and “follow through” skills, strong oral and written communications abilities; desire to learn on the job
• Ability to function independently but collaboratively in a small shop
• Development experience preferred (officer and/or volunteer levels)

Mail, email or fax letter of introduction and resume to: Jody Barron, Tenacre Country Day School, 78 Benvenue Street, Wellesley, MA 02482
Email: jody_barron@tenacrecds.org
Fax: 781-237-7057
No phone calls please.

Tenacre Country Day School is a small, co-educational day school for children in Pre-Kindergarten through Grade Six in Wellesley, MA. Our mission is to “nurture and challenge each child, every day.” Everything we do at Tenacre is designed to enhance this all-important balance over a broad range of classroom subjects and other activities. As a community of children and adults, we strive to work hard, to find joy, and to be kind.